 
Glossary of Terms
Authorized Representative: The person or person(s) authorized by Tribal or Organizational resolution to execute documents and other actions required by outside agencies.
Budget Period: The interval of time into which the project period is divided for budgetary or funding purposes, and for which a grant is made. It is the timeframe in which expenses can be incurred for grant activities. A budget period usually lasts one year in a multi-year project.
Budget Narrative: A narrative explanation and justification of the individual line item costs from your line item budget. The budget narrative should always be separate from your line item budget.
Carry-Over of Budget (COB): Unobligated balances of funds at the end of a budget period can be carried forward into the current budget period to complete activities that were not completed in the budget period that funds were originally awarded.
Contingency Plan: A plan that identifies potential problems and challenges during the project period that are beyond the project manager’s control. The plan identifies alternative strategies for achieving project success.
Direct Costs: Costs that can be specifically identified with a particular project or activity.
Federal Share: The total dollar value of all ANA funded project costs. This is the money that ANA is awarding the project.
Financial Assistance Award (FAA): The FAA document is the official award document used by the Department of Health and Human Services for discretionary financial assistance programs.
Impact Indicators: Measurement descriptions used to identify the outcomes or results of the project. Outcomes or results must be quantifiable, measurable, verifiable and related to the outcome of the project to determine that the project has achieved its desired objectives and can be independently verified through ANA monitoring and evaluation. The number of partnerships formed and the amount of leveraged resources are required impact indicators for all projects except Environmental Mitigation projects.
Indirect Cost Rate: An indirect cost rate is a mechanism for determining what proportions of indirect costs each program/project should bear. An indirect cost rate represents the ratio between the total indirect costs and benefiting direct costs, after excluding and/or reclassifying unallowable costs, and extraordinary or distorting expenditures.
Indirect Costs: Costs incurred for a common or joint objectives and therefore cannot be identified readily and specifically with a particular sponsored project, program, or activity but are nevertheless necessary to the operations of the organization. For example, the costs of operating and maintaining facilities, depreciation, and administrative salaries. Indirect costs are shared costs between projects, and they are distributed by an indirect cost rate. Indirect costs are restricted funds that cannot be spent on direct costs. All indirect costs must be negotiated with ANA.
In-kind Contributions: In-kind contributions are the value of goods and/or services that benefit a federally assisted project that is contributed by third parties without a charge to a recipient (or sub-recipient or cost-type contractor under a grant).
Language Nests as defined by P.L. 109-394: Site-based educational programs that provide Native language instruction and child care through the use of a Native American language for at least 10 children under the age of 7 for an average of at least 500 hours per year per student, provide classes in a Native American language for parents (or legal guardians) of students enrolled in a Native American language nest (including Native American language-speaking parents) and ensure that a Native American language is the dominant medium of instruction in the Native American language nest.
Language Survival Schools as defined by P.L. 109-394: Site-based educational programs for school age students that provide an average of at least 500 hours of Native language instruction through the use of 1 or more Native American language for at least 15 students for whom a Native American language survival school is their principal place of instruction, develop instructional courses and materials for learning Native American languages and for instruction through the use of Native American languages, provide for teacher training, work toward a goal of all students achieving fluency in a Native American language and academic proficiency in mathematics, reading (or language arts) and science and are located in areas that have high numbers or percentages of Native American students.
Leveraged Resources: The total dollar value of all non-ANA resources that are committed to a proposed ANA project and are supported by documentation that exceed the 20% non-Federal match required for an ANA grant. Such resources may include any natural, financial, and physical resources available within the Tribe, organization, or community to assist in the successful completion of the project. An example would be a letter from an organization that agrees to provide a supportive action, product, and service, human or financial contribution that will add to the potential success of the project.
Line Item Budget: A budget that lists the individual costs of all budgeted items such as personnel participating in the project, fringe benefits, travel, equipment, and supplies. A line item budget should always be separate from your budget narrative.
Non-Federal Share: The total dollar value of all non-ANA funded project costs. These include in-kind contributions and Tribal funds given to the project. An applicant/grantee is required to provide a 20% non-Federal match of the approved project costs.
Partnerships: Agreements between two or more parties that will support the development and implementation of the proposed project. Partnerships include other community-based organizations or associations, Tribes, Federal and State agencies, and private or non-profit organizations.
Principal Investigator/ Program Director:Principal Investigator/ Program Director: This is item #15 on the Financial Assistance Award (FAA). The principal investigator or program director is the person the ANA Program Specialist will contact if they have any questions or concerns regarding the grant.
Resolution: This refers to the resolution you submitted during the application process which was signed and dated and was a formal decision voted on by the official governing body in support of the project for the entire project period.
Self-Sufficiency: The ability to generate resources to meet a community’s needs in a sustainable manner. A community’s progress toward self-sufficiency is based on its efforts to plan, organize, and direct resources in a comprehensive manner that is consistent with its established long-range goals. For a community to self-sufficient, it must have local access to, control of, and coordination of services and programs that safeguard the health, well-being and culture of the people that reside and work in the community.
Sustainable Project: A sustainable project is an ongoing program or service that can be maintained without additional ANA funds.
Total Approved Project Costs: The sum of the Federal share plus the non-Federal share.